How to Record Commitments: Examples
Click on the sections of the commitment types listed below for examples of how they should be recorded in Section 2 of the PAR.
NOTE: Leave the account information blank for any dean’s commitment; this will be filled in by the dean’s office. You will get a warning message because this field is blank, but the document will approve forward.
- CP Computer
- FS Faculty Salary Support Transferred to Department
- MV Moving and Related Expenses
- OC Other Cost Not in a Standard Commitment Category
- PD Professional Development (travel, books, etc.)
- RN Renovation Costs
- RS Research/Operational Support
- SU Start-Up Allocation (equipment, etc)
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COLA Faculty Computer Initiative
Type: CP
Account: 19-9717-2057
Commitment Source: COLLEGE/SCHOOL
Date Approved: 03/01/09
Supporting Documentation: N (Not Applicable)
Comments: Approved by: R. Flores
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Faculty Salary Support Transferred to Department
Outside position funding example (ie- spousal hire)
Type: FS FACULTY SALARY
Amount: XXXX
Account: (leave blank for institutional or dean’s commitment)
Date Applies: 09 01 09
Date Expires: 99 99 99
Recurring Commitment? Y
Commitment Source: INSTITUTION
Date Approved (MMDDYY): 10 03 09
Supporting Documentation Status: A (Attached)
Comments: INST SUPPORT 1/3 SPOUSAL HIRE; APPROVED BY: S. Leslie
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Moving and Related Expenses
TIP: Please make June 1-August 31 the dates for MV commitments (for a 9/1 start date). This satisfies the provost’s suggestion that new faculty be in residence with plenty of planning time for the new semester/year.
Consult this summary of information for paying out moving commitments
Type: MV MOVING EXPENSES Amount: XXXX
Account: **enter acct if dept or leave blank if funded by Dean**
Date Applies: 06 01 09 (MMDDYY) **please use 6/1-8/31 if a 9/1 start
date. If dates are other than summer only are used, a fellow nomination
is required**
Date Expires: 08 31 10
Recurring Commitment? N
Commitment Source: DEAN
Date Approved (MMDDYY): 10 08 09
Supporting Documentation Status: A (Attached)
Comments: Moving Expenses. Approved by: R. Flores.
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Other Costs Not in a Standard Commitment Category
There are many variations, but here are a few examples of Other Cost Commitments.
Other Cost: College Research Fellowship
Type: OC OTHER COST
Amount: ACTUAL
Account: 1416002096 DLA -OFFICE OF THE DEAN
Date Applies: 09 01 09 (MMDDYY)
Date Expires: 01 15 10
Recurring Commitment? N
Commitment Source: COLLEGE/SCHOOL
Date Approved (MMDDYY): 03 19 09
Supporting Documentation Status: Y On File
Comments: College Research FELLOWSHIP FALL 2009 APPROVED BY: RICHARD FLORES
NOTE: When there is more than one semester of a Research Fellowship commitment, you will need to enter them as separate commitments.
OR
Other Cost: Conference Support
Type: OC OTHER COST
Amount: XXXXX
Account: XXXXXXXXXX (dept account)
Date Applies: 09 01 09 (MMDDYY)
Date Expires: 05 31 10
Recurring Commitment? N
Commitment Source: Department
Date Approved (MMDDYY): 04 29 09
Supporting Documentation Status: A(Attached)
Comments: CONFERENCE ADMIN SUPPORT.
OR
Other Cost: Childcare Slot Commitment
Type: OC OTHER COST
Amount: ACTUAL
Account: (leave blank for institutional commitment)
Date Applies: 09 01 09 (MMDDYY)
Date Expires: 08 31 10
Recurring Commitment? N
Commitment Source: Institution
Date Approved (MMDDYY): 06 17 09
Supporting Documentation Status: Y On File
Comments: CHILD CARE COMMITMENT APPROVED BY NEAL ARMSTRONG, VICE PROVOST
OR
Other Cost: Lecturer Series
Type: OC OTHER COST
Amount: 4,000
Account: XXXXXXXXXX (dept account)
Date Applies: 09 01 08 (MMDDYY)
Date Expires: 99 99 99
Recurring Commitment? Y
Commitment Source: Department
Date Approved (MMDDYY): 01 15 08
Supporting Documentation Status: A (Attached)
Comments: DEPARTMENTAL FUNDS TO SUPPLEMENT ANNUAL LECTURE SERIES
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Professional Development (travel, books, etc.)
Library Grant commitments are one example of a professional development commitment:
Type: PD PROFESSIONAL DEVELOPMENT
Account: (leave blank for Dean’s Office commitment)
Commitment Source: COLLEGE/SCHOOL
Comments: LIBRARY GRANT APPROVED BY: RICHARD FLORES (OR APPLICABLE PERSON)
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Renovation Costs
Type: RN RENOVATION
Amount: 5,000
Account: (leave blank for Dean’s office commit)
Date Applies: 09 01 09 (MMDDYY)
Date Expires: 08 31 10
Recurring Commitment? N
Commitment Source: COLLEGE/SCHOOL
Date Approved (MMDDYY): 09 15 09
Supporting Documentation Status: A (Attached)
Comments: RENOVATION GEB 5.100
OR
Type: RN RENOVATION
Amount: 150,000
Account: (leave blank for institutional commit)
Date Applies: 09 01 09 (MMDDYY)
Date Expires: 01 16 10
Recurring Commitment? N
Commitment Source: Institution
Date Approved (MMDDYY): 03 18 09
Supporting Documentation Status: A (Attached)
Comments: REN EST 2.138/2.138A, APPROVED STARS FUNDING, PER S. MONTI
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Research/Operational Support
Although there can be many variations, here are a few examples of Research Support:
Annual Research Support:
Type: RS RESEARCH SUPPORT Amount: 10,000
Account: (enter if Dept funds, leave blank if Dean’s Office funds)
Date Applies: 09 01 09 (MMDDYY)
Date Expires: 99 99 99
Recurring Commitment? Y
Commitment Source: COLLEGE/SCHOOL
Date Approved (MMDDYY): 05 13 09
Supporting Documentation Status: A (Attached)
Comments: ANNUAL RESEARCH SUPPORT. APPROVED BY: R. FLORES
OR
GRA Support:
Type: RS RESEARCH SUPPORT Amount: 12,500
Account: (enter if Dept funds, leave blank if Dean’s Office funds)
Date Applies: 09 01 09 (MMDDYY)
Date Expires: 99 99 99
Recurring Commitment? Y
Commitment Source: COLLEGE/SCHOOL
Date Approved (MMDDYY): 05 13 09
Supporting Documentation Status: A (Attached)
Comments: 1/2 TIME GRA FOR ONE SEMESTER. APPROVED BY: R. FLORES
OR
Summer Support:
Type: RS RESEARCH SUPPORT Amount: 10,000
Account: (leave blank for institutional commit)
Date Applies: 06 01 10 (MMDDYY)
Date Expires: 07 31 10
Recurring Commitment? N
Commitment Source: Institution
Date Approved (MMDDYY): 04 29 09
Supporting Documentation Status: Y On File
Comments: 2 MONTHS SUMMER RESEARCH SALARY - STARS PLUS. APPROVED: S. MONTI, EVPP
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Start-Up Allocation (equipment, etc)
Type: SU START-UP
Amount: 2,000
Account: (leave blank for Dean’s commit)
Date Applies: 06 01 09(MMDDYY)
Date Expires: 08 31 09
Recurring Commitment? N
Commitment Source: DEAN
Date Approved (MMDDYY): 12 31 08
Supporting Documentation Status: A (Attached)
Comments: ADDTL COMPUTER APPROVED BY RICHARD FLORES
OR
Type: SU START-UP
Amount: 15,000
Account: (leave blank for Dean’s commitment)
Date Applies: 09 01 09 (MMDDYY)
Date Expires: 01 16 12
Recurring Commitment? N
Commitment Source: COLLEGE/SCHOOL
Date Approved (MMDDYY): 06 24 08
Supporting Documentation Status: A (Attached)
Comments: LAB EQUIPMENT/EXPENSES, APPROVED: R. FLORES
Contact
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Please direct comments on the Procedures Guide to
cola_comments@utlists.utexas.edu.
Last Modified: 3 August 2009
