Hourly Payroll Manual payroll vouchers must be received in Payroll Services by noon. Online payroll vouchers (OV documents) must have final approval by 3 p.m.
Thursday, September 4
VP7/VP9 creation date for transactions dated Aug. 18-31.
InterdepartmentalTransfers (IDTs)
All IDT vouchers (VT5, VT6, VT7) applicable to the prior fiscal year (FY 07-08) must be received in the Office of Accounting by 9 a.m. with an Aug. 31, 2008 voucher date to be included in your August Statement of Account.
Requests for Transfer Of Funds (RTFs)
All RTF vouchers (VT1, VT2, VT3, but not VT4s) must be received in the Office of Accounting by 9 a.m. with an Aug. 31, 2008 voucher date to be included in your August Statement of Account.
Roll Forward
Departmental service dates and codes must be placed on FY 07-08 transactions by 1 p.m. to be reflected on the roll forward document (e.g., prepaid expenditures, deferred revenue). These transactions will be included in your August Statement of Account.
August Close
August will close after 5 p.m. Balance forward documents will be processed on Sept. 5-7.
Payment Vouchers All payment vouchers (VP documents) applicable to the prior fiscal year (FY 07-08) requiring pre-payment audit and final approval by the Office of Accounting, must be in OA Document Processing, MAI 132, K6000, by 9 a.m., along with original supporting documentation (no faxes or e-mailed PDF copies), in order to be included in the roll back voucher.
Note: These transactions will not be included in your August Statement of Account.
Friday, September 5
InterdepartmentalTransfers (IDTs) All IDT vouchers (VT5, VT6, VT7) applicable to the prior fiscal year (FY 07-08) must be received in the Office of Accounting by noon. to be included in the roll back voucher.
Note: These transactions will not be included in your August Statement of Account.
Payment Vouchers
All payment vouchers (VP documents), applicable to the prior fiscal year (FY 07-08), subject to post-payment audit, must be final approved by the department by 4 p.m.
Roll Back Document Departmental service dates and codes must be placed on transactions by 4 p.m. to be reflected on the roll back document.
Note: Sponsored Program Accounts (26) transactions will be processed on the roll back voucher. The Debits and Credits on IDTs must balance within a fiscal year. The revenue and expense cannot be reflected in two different fiscal years. Unbalanced activity may be removed from the roll back document.
Saturday, September 6
Clearing Accounts
Salary clearing accounts must complete all salary allocation entries by noon.
VP7/VP9 creation date for transactions dated Sept. 1-5.
Departmental Entries Support for all adjusting entries (inventories, accounts receivable, and lapsing entries) must be submitted to the Office of Accounting by 2 p.m. Each transaction must meet the minimum threshold of $5,000 or greater to be considered.
